Executive Administrative Assistant

Southeastern Healthcare of North Carolina
Executive Administrative Assistant
Location: Goldsboro, North Carolina
Department: Administration
Position Type: Full-Time

Reports To: Executive Leadership/Designated Supervisor

Position Summary
The Executive Administrative Assistant provides high-level administrative and organizational support to executive leadership and the Goldsboro office of Southeastern Healthcare of North Carolina. This position is responsible for coordinating daily administrative activities, maintaining accurate records, assisting with communications, scheduling meetings, preparing documents, and supporting the efficient operation of the office.

The ideal candidate is highly organized, professional, dependable, detail-oriented, and capable of handling confidential information while managing multiple priorities in a fast-paced healthcare environment.

Essential Duties and Responsibilities
• Provide administrative and clerical support to executive leadership and designated management staff.
• Manage calendars, appointments, meetings, and scheduling as directed.
• Prepare, format, proofread, and maintain correspondence, reports, forms, presentations, and other

business documents.
• Answer, screen, and direct telephone calls and respond to routine inquiries in a professional manner.
• Receive, organize, and distribute mail, emails, documents, and other communications.
• Maintain organized electronic and physical files and records.
• Assist with the preparation of meeting agendas, packets, minutes, and follow-up documentation.
• Coordinate meetings, staff events, appointments, and other organizational activities.
• Assist leadership with tracking deadlines, assignments, projects, and follow-up items.
• Maintain confidentiality of employee, client, business, and organizational information.
• Assist with onboarding and administrative activities for new employees as requested.
• Assist with maintaining office forms, supplies, records, and other administrative resources.
• Prepare spreadsheets, reports, tracking logs, and other administrative documents.
• Assist with data entry and maintaining accurate information in organizational systems.
• Communicate professionally with employees, leadership, clients, vendors, community partners, and other stakeholders.
• Assist with coordinating communication between the Goldsboro office and other Southeastern

Healthcare locations.
• Support administrative compliance activities and assist with maintaining required documentation.
• Assist leadership with special projects, research, presentations, and other assignments as needed.
• Maintain a professional and welcoming office environment.
• Perform other administrative duties and responsibilities as assigned.

Required Qualifications
• High school diploma or GED required.
• Associate degree or additional education in business administration, healthcare administration, or a related field preferred.
• Previous administrative, executive assistant, office management, or healthcare administrative
experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information appropriately.
• Ability to prioritize multiple assignments and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn and effectively use electronic systems and software.
• Professional demeanor and ability to communicate effectively with individuals at all levels of the organization.

Preferred Qualifications
• Experience working in a healthcare, behavioral health, community health, or nonprofit environment.
• Experience supporting executive leadership or senior management.
• Experience maintaining confidential employee or organizational records.
• Experience preparing reports, spreadsheets, presentations, and meeting materials.
• Familiarity with electronic personnel, administrative, or healthcare systems.

Core Competencies the successful candidate should demonstrate:
• Professionalism
• Confidentiality and discretion
• Organization and attention to detail
• Communication
• Time management
• Problem-solving
• Reliability and dependability
• Teamwork
• Adaptability
• Customer service
• Ability to work independently
• Ability to manage competing priorities

Physical and Work Requirements
• Ability to work in an office environment for extended periods.
• Ability to sit, stand, walk, bend, and move throughout the office as needed.
• Ability to use a computer and other standard office equipment.
• Ability to occasionally lift or move office supplies and materials.
• Regular attendance and punctuality are essential functions of the position.
Confidentiality

The Executive Administrative Assistant may have access to confidential employee, client, financial, operational, and organizational information. The employee is expected to maintain strict confidentiality and comply with all applicable Southeastern Healthcare of North Carolina policies and procedures.
Equal Employment Opportunity

Southeastern Healthcare of North Carolina is committed to providing equal employment opportunities to qualified individuals. Employment decisions are made without regard to legally protected characteristics and in accordance with applicable federal, state, and local laws.
Disclaimer

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or requirements. Duties and responsibilities may be modified as organizational needs change.